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Black Hills Accounting

Services

Legal & Regulatory Oversight

Privacy & Compliance Policy

Last updated: February 24, 2026

This privacy notice for Black Hills Accounting LLC ("we," "us," or "our"), describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:

Appoint us as your Commercial Registered Agent in South Dakota.

Utilize our Full-Cycle Bookkeeping, Payroll, or Catch-Up & Clean-Up services.

Engage with our Document Digitization and secure Corporate Document Library.

Questions or concerns? Reading this notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at info@blackhillsaccounting.com.

SUMMARY OF KEY POINTS

What personal information do we process?

We process entity data, financial records, and legal correspondence disclosed by you to maintain your business's legal standing and financial health.

Do we process any sensitive personal information?

Yes. We process sensitive financial and government identifiers (such as Tax IDs) necessary for state filings and bookkeeping.

How do we process your information?

We process your information to provide statutory representation, manage payroll, reconcile accounts, and digitize legacy paperwork into a secure, 24/7 accessible environment.

In what situations do we share information?

We share information only with required government agencies (like the SD Secretary of State) to fulfill our statutory duties or as required by law. We do not sell your data to third parties.

How do we keep your information safe?

We utilize a secure, encrypted digital ecosystem designed to protect sensitive financial data.

Table of Contents

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you voluntarily provide to us.

We collect information necessary for elite financial oversight and legal representation. This includes:

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Entity Data: Legal name, Business ID (SOS ID), and formation documents.

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Contact Data: Names, phone numbers, and notification emails for legal alerts.

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Financial Data: Bank feeds, receipts, and payroll identifiers.

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Legal Notices: Service of process and government correspondence received as your Registered Agent.

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to provide, improve, and administer our Services and to comply with South Dakota law.

  • Statutory Representation: To act as your official contact for the SD Secretary of State.
  • Precision Bookkeeping: To categorize transactions and ensure audit-ready records.
  • Compliance Monitoring: To alert you of Annual Report deadlines and tax law changes.
  • Document Digitization: To migrate physical "shoebox" records into indexed digital assets.

4. HOW LONG DO WE KEEP YOUR INFORMATION?

We retain your records for the duration of our service agreement or as required by tax and legal retention requirements. You maintain total flexibility to export your entire Corporate Document Library at any time.

5. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect your information through a system of organizational and technical security measures.

Your digital records are hosted in an encrypted environment with 24/7 accessibility. While we implement high-level safeguards, no electronic transmission can be guaranteed 100% secure; however, we prioritize data architecture that ensures your back office remains "well-oiled" and protected.

7. HOW CAN YOU CONTACT US?

If you have questions or comments about this notice, you may contact us at:

Black Hills Accounting LLC
PO Box 663
Belle Fourche, SD 57717
Phone: (605) 340-9580
Email: info@blackhillsaccounting.com