Privacy Policy
Privacy & Compliance Policy
Last updated: February 24, 2026
This privacy notice for Black Hills Accounting LLC ("we," "us," or "our"), describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:
Appoint us as your Commercial Registered Agent in South Dakota.
Utilize our Full-Cycle Bookkeeping, Payroll, or Catch-Up & Clean-Up services.
Engage with our Document Digitization and secure Document Library.
Questions or concerns? Reading this notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at info@blackhillsaccounting.com.
SUMMARY OF KEY POINTS
We process entity data, financial records, and legal correspondence disclosed by you to maintain your business's legal standing and financial health.
Yes. We process sensitive financial and government identifiers (such as Tax IDs) necessary for state filings and bookkeeping.
We process your information to provide statutory representation, manage payroll, reconcile accounts, and digitize legacy paperwork into a secure, 24/7 accessible environment.
We share information only with required government agencies (like the SD Secretary of State) to fulfill our statutory duties or as required by law. We do not sell your data to third parties.
We utilize a secure, encrypted digital ecosystem designed to protect sensitive financial data.
Table of Contents
1. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect personal information that you voluntarily provide to us.
We collect information necessary for elite financial oversight and legal representation. This includes:
Entity Data: Legal name, Business ID (SOS ID), and formation documents.
Contact Data: Names, phone numbers, and notification emails for legal alerts.
Financial Data: Bank feeds, receipts, and payroll identifiers.
Legal Notices: Service of process and government correspondence received as your Registered Agent.
2. HOW DO WE PROCESS YOUR INFORMATION?
In Short: We process your information to provide, improve, and administer our Services and to comply with South Dakota law.
- Statutory Representation: To act as your official contact for the SD Secretary of State.
- Precision Bookkeeping: To categorize transactions and ensure audit-ready records.
- Compliance Monitoring: To alert you of Annual Report deadlines and tax law changes.
- Document Digitization: To migrate physical "shoebox" records into indexed digital assets.
3. WHAT LEGAL BASES DO WE RELY ON?
We process your information based on our contractual obligations to provide Registered Agent and accounting services, and our legal obligations to satisfy South Dakota statutory requirements under SDCL 59-11.
4. HOW LONG DO WE KEEP YOUR INFORMATION?
We retain your records for the duration of our service agreement or as required by tax and legal retention requirements. You maintain total flexibility to export your entire Document Library at any time.
5. HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We aim to protect your information through a system of organizational and technical security measures.
Your digital records are hosted in an encrypted environment with 24/7 accessibility. While we implement high-level safeguards, no electronic transmission can be guaranteed 100% secure; however, we prioritize data architecture that ensures your back office remains "well-oiled" and protected.
6. ELECTRONIC CONSENT (SDCL 59-11-18)
By appointing us as your Registered Agent, you provide explicit consent to receive service of process and legal notices in electronic PDF format via your secure dashboard or designated email. This "electronic-first" workflow is designed for immediate notification and proactive monitoring.
7. HOW CAN YOU CONTACT US?
If you have questions or comments about this notice, you may contact us at:
Black Hills Accounting LLC
PO Box 663
Belle Fourche, SD 57717
Phone: (605) 340-9580
Email: info@blackhillsaccounting.com
8. SMS TEXT MESSAGING
When you opt in to receive SMS/text messages from Black Hills Accounting, we collect your mobile phone number and any information you provide via text for the limited purpose of sending and receiving messages related to our bookkeeping and accounting services. We do not sell or share your mobile number with third parties for their own marketing purposes. We may share your information with service providers who help us deliver SMS communications (such as our messaging platform), but only under agreements that require them to protect your information and use it solely to provide services to us. Your information is handled in accordance with this Privacy Policy and applicable professional and legal standards.